Kodai Hills Ultra, Jan 27th – Event briefup for volunteers

Categories / Timings / Cut-offs / Headcounts
Category Elevation Gain Cut-off Report Start Finish Headcount
130K 3300m 26 hours 2:30 AM 3:00 AM 5:00 AM (Sun) 30
80K 2200m 16 hours 2:30 AM 3:00 AM 7:00 PM 40
50K 1600m 10 hours 4:30 AM 5:00 AM 3:00 PM 85
20K 500m 4 hours 5:50 AM 6:00 AM 10:00 AM 350
10K 250m 2 hours 6:00 AM 6:30 AM 8:30 AM 200
5K kids run None None 6:30 AM 7:00 AM 8:00 AM 300
Total 1005
Volunteers / Areas / Headcounts
Area Lead CTC Rotary/KIS Total
BIB distribution / Baggage Sundhari 2 5 7
Venue setup (Sat) Manoj 2 5 7
Route Marking (Fri)
Aid Stations (Sat)
Niranjan / Vinodh /
Gowtham / Vijay / Raja
5 5
Bagage Counter SanthanaKumar 1 3 4
Kids run (5K Lake) Rotary/KIS 10 10
Manual Timing Gowtham/Mahesh 2 3 5
Route Marshal (key junctions) Rotary 0 10 10
Podium/Medal Sundhari 1 2 3
Photography Dinesh/Prassy 10 10
First Aid Rotary 3 3
Physio Rotary 2 2
A1 – KIS Jagjot 2 5 7
A2 – Ten Mile Round Junction Naan 2 5 7
A3 – Poomparai Junction Manju 2 2
A3b – 50K U-Turn (no aid station) Mani 2 2
A4 – Puthuputur Mari 2 2
A5 – Palar View Anbu 2 2
A6 – Kookal Lake Mohan 2 2
A7 – T junction Kukal Road Kote 2 2
A8 – Mannavanur Sundar 2 2
A9 – Kilavarai Jackson 2 2
A10 – Kumbur Vijay 2 2
A11 – Upper Lake Road Rotary/KIS 5 5
A12 – Pillar Rocks Rotary/KIS 5 5
A13- Poomparai Road Rotary/KIS 5 5
A14 – Upper Lake View Rotary/KIS 5 5
K15 – Kodai Lake Road Rotary/KIS 5 5
K16 – Gymkhana Road Rotary/KIS 5 5
Bike team Praveen 10 10
Total 55 83 138
Running Route 5(Kids)/10/20K
Aid Stations / Runners’ Foot fall
Aid stations (short loop)
5K/10K/21K
Distance Odo Details 5K 10K 21K Footfall
Headcount 300 230 450 980
A1 – KIS 0 Kids to lake 300 230 450 980
A11 – Upper Lake Road 2.5 2.5 U-turn 10K 230 450 680
A12 – Pillar Rocks 3.5 6 450 450
A2 – Ten Mile Round Junction 3.5 9.5 U-turn 20K 450 450
A13- Poomparai Road 2.5 12 450 450
A14 – Upper Lake View 2.5 14.5 10/20K join 230 450 680
K15 – Kodai Lake Road 2 16.5 10/20/5K join 300 230 450 980
K16 – Gymkhana Road 3 19.5 300 230 450 980
A1 – KIS 1.6 21.1 300 230 450 980
Total Footfall 7610
Running Route 50/80/130K

Aid Stations / Runners’ Footfall 
Aid stations (long loop)
50/80/130K
Distance Odo Details Cut-off
Hours
Cut-off
Time
50K 80K 130K Footfall
Headcount 90 40 30
A1 – KIS 0 0 3:00 AM 90 40 30 160
A2 – Ten Mile Round Junction 10 10 2.1 5:06 AM 90 40 30 160
A3 – Poomparai Junction 11 21 4.4 7:26 AM 90 40 30 160
A4 – Puthuputur 11 32 6.8 9:45 AM 40 30 70
A5 – Palar View 5 37 Trail section 7.8 10:49 AM 40 30 70
A4 – Puthuputur 5 42 Trail section 8.9 11:52 AM 40 30 70
A6 – Kookal Lake 9 51 10.8 1:46 PM 40 30 70
A7 – T junction Kukal Road 6.5 57.5 U-turn 80K 12.2 3:09 PM 40 30 70
A8 – Mannavanur 7 64.5 13.6 4:38 PM 30 30
A9 – Kilavarai 13 77.5 16.4 7:22 PM 30 30
A10 – Kumbur 10.5 88 Trail section 18.6 9:36 PM 30 30
A8 – Mannavanur 4.5 92.5 U-turn 130K 19.6 10:33 PM 30 30
A6 – T junction Kukal Road 7 99.5 21.0 12:01 AM 40 30 70
A3 – Poomparai Junction 5 104.5 22.1 1:05 AM 90 40 30 160
A2 – Ten Mile Round Junction 11 115.5 24.4 3:24 AM 90 40 30 160
A1 – KIS 7.5 123 26 5:00 AM 90 40 30 160
Total Footfall 1500
Aid Stations Timings / Total Footfall / Deployment / Route Marking
Aid Station Timings Lead Open
Time
Closing Time Time
(hours)
FootFall Transport Start from
Kodai
A1 – KIS Jagjot 2:30 AM 5:00 AM (Sun) 26.5 2280 Venue Sun 1:30am
A2 – Ten Mile Round Junction Naan 3:30 AM 3:30 AM (Sun) 24 770 Jeep1 Sat 3pm
A3 – Poomparai Junction Manju 4:30 AM 1:00 AM (Sun) 20.5 320 Jeep1
A4 – Puthuputur Mari 5:30 AM 12:00 PM (Noon) 6.5 140 Jeep1
A5 – Palar View Anbu 6:00 AM 11:00 AM 5 70 Jeep1
A6 – Kookal Lake Mohan 7:00 AM 2:00 PM 7 70 Jeep2 Sat2
A7 – T junction Kukal Road Kote 7:30 AM 12:00 AM (Midnight) 16.5 140 Jeep2
A8 – Mannavanur Sundar 8:00 AM 10:30 PM 14.5 60 Jeep2
A9 – Kilavarai Jackson 9:30 AM 7:30 PM 10 30 Jeep2
A10 – Kumbur Vijay 10:30 AM 9:30 PM 11 30 Jeep2
A11 – Upper Lake Road Rotary 6:00 AM 7:00 AM 1 680 Van1 Sun 5am
A12 – Pillar Rocks Rotary 6:00 AM 7:30 AM 1.5 450 Van1
A13- Poomparai Road Rotary 6:30 AM 8:00 AM 1.5 450 Van1
A14 – Upper Lake View Rotary 7:00 AM 9:30 AM 2.5 680 Van1
K15 – Kodai Lake Road Rotary 7:00 AM 10:00 AM 3 980 Van1
K16 – Gymkhana Road Rotary 7:00 AM 10:00 AM 3 980 Van1
Route Marking Team 1 A2/A3/A4/A5/A6 Jeep3 Fri 8am
Route Marking Team 2 A6/A7/A8/A9/A10 Jeep4 Fri 8am
Route Marking Team 3 5/10/20K loop Jeep5 Fri 5pm
Aid Stations Materials 
Owner Long Loop Short Loop
Owner Aid Station materials Total A1 A2 A3 A4 A5 A6 A7 A8 A9 A10 A11 A12 A13 A14 A15 A16
Volunteers 60 7 7 2 2 2 2 2 2 2 2 5 5 5 5 5 5
Rotary/KIS Tables 32 10 2 1 1 1 1 1 1 1 1 2 2 2 2 2 2
Rotary/KIS Chairs 50 20 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2
CTC LED lights 8 1 1 1 1 1 1 1 1
CTC Plastic thumblers 240 20 20 10 10 10 10 10 10 10 10 20 20 20 20 20 20
CTC Volini 80 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5
CTC Knives 11 2 1 1 1 1 1 1 1 1 1
CTC Garbage Bags 35 5 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2
CTC Plastic Plates 48 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3
CTC Jugs 49 5 4 2 2 2 2 2 2 2 2 4 4 4 4 4 4
CTC Dispenser 38 5 2 2 2 5 2 2 2 2 2 2 2 2 2 2 2
CTC Umbrellas 6 1 1 1 1 1 1
CTC Tarpaulin 15 6 1 1 1 1 1 1 1 1 1
CTC White bags 48 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3
Aid Station Refreshments
Footfall 2280 770 320 140 70 70 140 60 30 30 680 450 450 680 980 980
Owner Aid Station refreshments Total A1 A2 A3 A4 A5 A6 A7 A8 A9 A10 A11 A12 A13 A14 A15 A16
Rotary/KIS Bubble Tops 212 46 39 16 7 4 4 7 3 2 2 14 9 9 14 20 20 1 bubble tub = 50 runners
Rotary/KIS Peanut Bar Packets 407 114 39 16 7 4 4 7 3 2 2 34 23 23 34 49 49 1 packet = 20 pieces = 20 runners
Rotary/KIS Orange (Fruit) 1016 285 96 40 18 9 9 18 8 4 4 85 56 56 85 123 123 1 musombi = 8 pieces = 8 runners
Rotary/KIS Lemon (Fruit) 508 143 48 20 9 4 4 9 4 2 2 43 28 28 43 61 61 1 lemon = 4 pieces = 16 runners
Rotary/KIS Banana (Fruit) 1016 285 96 40 18 9 9 18 8 4 4 85 56 56 85 123 123 1 banana = 4 pieces = 8 runners
Rotary/KIS Bread 45 12 11 5 3 3 5 3 2 2 1 loaf = 10 sandwiches
Rotary/KIS Cucumber Whole 21 6 5 2 1 1 2 1 1 1 1 loaf = 2 cucumber
Rotary/KIS Tomato Whole 60 18 16 7 2 2 7 2 3 3 1 loaf = 6 tomato
Rotary/KIS Salt (kg) 5 1 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5
Rotary/KIS Boiled potatos (kg) 6 1.6 1.6 0.7 0.4 0.4 0.7 0.3 0.2 0.2
CTC Snickers 678 190 64 27 12 6 6 12 5 3 3 57 38 38 57 82 82 1 15Rs snicker = 3 pieces = 12 runners
CTC ORS 542 152 51 21 9 5 5 9 4 2 2 45 30 30 45 65 65 1 ORS = 1 liter = 15 runners
CTC Mayo Spread (kg) 8 2.0 1.8 0.8 0.5 0.5 0.8 0.5 0.3 0.3 1 loaf = 1/10 kg
Venue Materials
Venue materials
Shaminas venue 3 Rotary/KIS
Lights venue 5 Rotary/KIS
Jeeps for route marking teams 3 Rotary/KIS
Jeeps to deploy aid stations/volunteers/materials big loop 3 Rotary/KIS
Lorry to deploy aid stations/volunteers/materials short loop 1 Rotary/KIS
Areca Plates for food serving a venue 800 Rotary/KIS
Carpentar for fixing 6 podium banners 1 Rotary/KIS
Vans for transport 30 CTC volunteers from Chennai 2 CTC
Tarps: baggage team, physio, aid stations 10 CTC
Portable speaker 1 CTC
Food / Quantities / Timeline
Food Plan Venue (runners) Venue (volunteers) Total venue Kodai Poomparai Mannavanur Puthuputur Kookal Kilavarai
Aid Stations A1, A11-A16 A2 A3, A3b A8, A7, A10 A4, A5 A6 A9
Friday lunch 20 20
Friday dinner 20 20 3 6 9 6 3 3
Saturday BF 550 80 630 3 6 9 6 3 3
Saturday lunch 85 20 105 3 3 9 6 3 3
Saturday dinner 70 20 90 3 3 9 3
Sunday BF 20 20 3 3
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